Managed AI agents
Personal AI agents for your team. Guardrails from day one.
We deploy, onboard, and manage Grok Bot agents for small and mid-size businesses. Each agent helps one person with the busywork, like email, scheduling, research, and first drafts, and runs under the same discipline we bring to HIPAA and SOC 2.
Your team wants an assistant. You need to know what it can touch.
AI agents don't just answer questions. They read inboxes, draft replies, move meetings, and connect to the tools your business runs on. For a small team, that's a real advantage.
But an agent set up in a hurry can see more than it should, send something nobody checked, or touch data your clients and regulators care about. Most small businesses don't have an IT department to sort that out.
That's where we come in.
What you get
A configured agent for each person
A Grok Bot agent set up for each team member's role, connected only to the tools that role needs.
Written rules for your agents
An agent use policy, a list of what each agent can reach, and a named owner for every agent, so you can show it, not just say it.
Training for your people
Each person learns what to hand their agent, what to check, and what never goes in.
Ongoing management
We keep watching after launch: reviewing access and activity, adjusting as roles change, and switching off what's no longer needed.
Our platform
Why we build on Grok Bot
We focus on one AI platform, Grok Bot, so we know it in depth: how it connects to your tools, what it can and can't reach, and how to set it up safely. One platform means fewer surprises for you and a team that has done this setup before. We use Grok Bot agents in our own firm every day, under the same guardrails we set up for you.
Grok Bot is a trademark of its owner. VanRein Compliance is an independent compliance firm.
How it works
01
Talk it through
A short call about your team, what you want help with, and the data your business handles.
02
Readiness review
We look at your accounts, your data, and the rules that apply to you, including HIPAA and Texas HB 300, and decide what's in bounds before anything gets connected.
03
Set up and onboard
We deploy each agent with least-privilege access, write down what it can reach, and train its person to work with it.
04
Manage and review
We check access and activity on a regular schedule, adjust as your team changes, and keep a person accountable for every agent.
The guardrails come first
Every agent we deploy starts with the same rules. They're the rules we hold our own agents to.
Least privilege by default
Each agent starts read-only, or with the least access its job needs. Anything more needs a clear reason and your approval.
No PHI
Agents are set up to stay away from protected health information. Patient data doesn't go into an agent, and we scope its connections to keep it out.
A person signs off on anything that leaves
An agent can draft an email, a message, or a reply. A person on your team reviews and sends anything that goes outside your business.
Every action is logged
We keep a record of what each agent can reach and what it did, and we review it, so you have an answer when a client, auditor, or regulator asks.
HIPAA and Texas HB 300 in mind
We set agents up around the privacy rules that apply to you, including HIPAA and the Texas Medical Records Privacy Act (HB 300), and train your team on them.
Everything is written down
Each agent's owner, purpose, and access are documented and kept current as your team changes.
Company-wide AI rules
Need AI rules for the whole company, not just these agents?
Secure AI adoption
Assess, implement, govern, and monitor AI across the organization, with a person reviewing every finding.
See Secure AI adoption
Built for small teams with big inboxes
Small and mid-size businesses
Teams that want the busywork off their people's plates, without hiring an IT department to set up AI.
Healthcare practices and other regulated businesses
Teams that want AI help without putting patient or client data at risk, including Texas businesses that handle health information under HB 300.
Teams already trying AI tools on their own
Teams that want it set up properly, with an owner, written rules, and someone watching.
Managed AI agent questions we hear a lot
What is a personal AI agent?
An AI assistant set up for one person on your team. It can help sort email, manage a calendar, research, and write first drafts, and it works only within the access you give it.
Why Grok Bot?
We'd rather know one platform in depth than many on the surface. Grok Bot is the platform we build on and use in our own firm, so we know how to connect it, limit it, and manage it safely.
Is VanRein part of the company behind Grok Bot?
No. VanRein Compliance is an independent compliance firm. We build on Grok Bot because it's the platform we know best and use ourselves.
Can the agent see patient information?
No. We set agents up to stay away from PHI and scope their connections to keep it out. If your work ever needs AI with PHI, we'll tell you what has to be in place first, starting with a business associate agreement.
Will the agent send things on its own?
Not outside your business. An agent can draft an email or a reply, but a person reviews and sends anything that goes to a client, patient, or vendor.
What if someone leaves or changes roles?
We adjust or switch off their agent and its access as part of ongoing management, the same way you'd handle any other account.
How is this different from Secure AI adoption?
Secure AI adoption helps you govern AI across your whole company, whatever tools your team uses. Managed AI agents is hands-on: we deploy and run Grok Bot agents for your people. Many teams start with one and add the other.
Do we have to be in healthcare?
No. Any small or mid-size business can use it. If you do handle health information, the guardrails are already built for that.
Let's set up your first agent the right way
Book a short call, and we'll talk through who on your team would get the most out of an agent, what it should help with, and what stays off limits.